Supplier Quality Clauses

The following Purchase Order Quality Assurance Clauses, with their terms and conditions, become an integral part of the Arc Machines, Inc. (AMI) Purchase Order.  Changes, additions, or deletions to the referenced Quality Clauses must be made by Purchase Order revision.  Shipments will not be considered complete and invoices will not be honored until all requirements are fulfilled. 

 1. QUALITY CONTROL SYSTEM

The seller shall maintain a Quality system that complies with ISO 9001:2008 Quality Management Systems requirements or AS/EN/JISQ 9100 Quality Management Systems – Aerospace requirements.  Third party registration by an accredited registrar is preferred.  Not withstanding the provisions of this clause, the seller is in no way relieved of the final responsibility to furnish the supplies or services that comply with Purchase Order requirements.  The Contractor’s system is subject to review and approval at all times by AMI.

2. INSPECTION / TEST REPORTS

A legible and reproducible report of actual inspections or test results identifiable with test parameters shall be kept on file at the Supplier’s facility.  These reports must contain the signature and title of the authorized representative of the agency performing the test and must assure conformance to specified requirements.  The test reports must be traceable to the Purchase Order and/or the items referenced.  A copy of the report must be supplied with the shipment. 

3. FINAL ACCEPTANCE

Final acceptance will be based on AMI inspection and testing results at destination.

4. SOLDER PER J-STD-001 OR IPC-A-610

The product(s) listed on this Purchase Order require soldering in accordance with J-STD-011 or IPC-A-610.  Please provide certification to these standards for each product or part number and include the certification with each shipment.

5. ESD SENSITIVE DEVICES

The product(s) listed are sensitive to Electro Static Discharge (ESD).  The use of ESD barrier containers and ESD handling procedures must be used and all Certifications must state that measures to prevent damage from ESD were used during the performance of this Purchase Order.  Products must be delivered in ESD control totes or boxes.

6. FIRST ARTICLE INSPECTION

If this is the first time that the Supplier has made this part number then a completed and signed First Article Inspection Report (FAI report) must be completed for that part number at no extra cost.  The report may be in the Supplier’s format or an AMI form can be forwarded to the Supplier upon request.  The part that the FAI was performed on must be identified and supplied with the first shipment as well as a copy of the FAI Report.

Revision changes to the engineering drawing or changes in the Seller’s manufacturing process that affect the parts produced will mandate a Delta FAI for any characteristic / dimension affected.  This Delta report will require only inspection of those characteristics or dimensions that have been changed or otherwise affected.  The original FAI report and the Delta FAI report will form the new report until such time as the part is inspected completely and a new FAI is generated.  The part that the Delta FAI was performed on must be identified and supplied with the first shipment after the change as well as a copy of the Delta FAI Report.

7. PACKAGING

Packaging must be adequate to ensure parts are suitably protected against shipping damage or adverse conditions.  All required material certifications shall be included with the Shipper/Packing List.  Shipper/Packing list shall have as a minimum the following information listed:

  • AMI Purchase Order number
  • Part number
  • Part revision
  • Company name
  • Quantity of parts delivered
  • Quantity of parts back ordered (if any).

8. RECORD RETENTION ― 3 YEARS.

Supplier is required to maintain on file all records pertaining to the completion of this order for a minimum of 3 years.  The supplier may elect to send a copy of these records to AMI in lieu of this storage requirement.

9. LIMITED SHELF LIFE

Supplier shall ensure that at least 90% of the material’s shelf life is remaining upon delivery to the Buyer.  Supplier shall ensure that containers are plainly and legibility marked as to the contents, expiration date, and any warnings, precautions, instructions and storage conditions.  Certification for shelf life and conditions are required to be included with this order.

10. PURCHASE ORDER CONFLICTS

In the event of any inconsistency or conflict between this Purchase Order and any other document, please contact the AMI Buyer immediately for resolution.

11. SUPPLIER DEVIATIONS / WAIVERS

Requests for deviations to Purchase Order requirements must be submitted to Purchasing, Engineering and Quality for approval. All effected product shall be segregated and identified.  A deviation is a part that is not to print or a part number that is different than ordered, etc.  Deviations are one time occurrences and are not substitutions.

12. MATERIAL SAFETY DATA SHEETS REQUIRED

Material Safety Data Sheets may be required for the product identified on this line of the Purchase Order.  Please include any sheets in an envelope that is identified on the outside as the M.S.D.S. sheets with the Packing List.

13. CALIBRATION

The contractor’s calibration system must comply with ANSI/NCSL Z540-1, ISO 10012-1, or MIL-STD-45662.  All Certifications will state, as a minimum, that all standards used are traceable to the National Institute of Standards and Technology, date of calibration, date of expiration, list those standards used, the condition of the equipment (Pass / Fail), and the technician’s signature.

14. AMI FURNISHED MATERIAL

If AMI Inc. furnished the raw material for this order, the supplier certification shall state that only AMI supplied raw material was used in fabrication of parts for this order.

15.  RUBBER PRODUCTS (O-rings)

All rubber products must be individually package per Mil-P-4861C.  Cure dates for rubberized products shall be shown as applicable.

16. PROCESS CERTIFICATIONS

The Vendor must furnish a legible and reproducible copy of chemical/physical analysis and test reports of any special processes (such as plating, heat treating, etc.) performed with each shipment.  Reports must actual results of tests, test specifications, and bear the company name, signature and title of an authorized representative of the company.

17. CERTIFICATE OF COMPLIANCE

The Supplier shall submit with each shipment, a Certificate of Compliance, stating products shipped against this PO are in compliance with Purchase Order requirements.  The certificate shall include as a minimum:

  • Name and Address of the Supplier.
  • AMI purchase order number & revision if applicable.
  • Date the Certificate of Conformance was issued.
  • Part number, description and revision letter.
  • Quantity of parts (to include quantity accepted/rejected/lost).
  • Signature and title of authorized quality agent of seller.
  • Any information referencing any deviations must be referenced on the certification.
  • Lot number, (heat number, etc… as applicable) and quantity of parts remaining for this lot if not shipped (see clause 22).
  • When parts are serialized, serial numbers must appear on the certification.

18. RAW MATERIAL CERTIFICATION

The supplier shall have on file a Certificate of Conformance from the producing Mill, listing as a minimum:

  • Supplier of the raw material.
  • Part Number.
  • Material Specification Type.
  • Chemical and Physical properties.
  • Country where melted.

The Supplier shall have a process in place to provide traceability of Supplier purchased raw material to any lot of parts supplied to AMI.

19. PRINTED CIRCUIT BOARD SERIALIZATION

The printed circuit board assemblies (PCBAs) on this order require serialization.  You are required to follow the requirements of W.I. 15.10.2 which outlines the form and placement of the serial number.  You must indicate the serial number of boards being delivered on your shipping documents.

20. INSPECTION SYSTEM

The seller shall maintain a Quality system that complies with Specification MIL-I-45208, Inspection System Requirements.  Not withstanding the provisions of this clause, the seller is in no way relieved of the final responsibility to furnish the supplies or services specified herein.  The Contractor’s system will be subject to review and approval at all times by AMI.

21. PURCHASE ORDER REQUIREMENTS

Suppliers are to follow all the requirements as listed on the purchase order.

22. LOT CONTROL – SAME LOT

All items on this purchase order are to be from the same manufacturing / processing lot and shall all bare the same Lot code identity.  If the supplier is shipping only a part of the lot, then the Certificate of Compliance must state the number of pieces in the original lot and the number of pieces left in the lot (NOT counting this shipment).

23. SHIPMENTS

You are required and encouraged to ship the items referenced on this Purchase order on the date specified.  If the Supplier can not comply with the Purchase Order ship date, then the Supplier must notify the Buyer prior to that ship date.  Failure to do so will result in an “occurrence” that will be added to the Suppliers performance record.

24. NO OVER SHIPMENT ALLOWED

Over shipments against this Purchase Order are expressly prohibited.  If Supplier wishes to ship extra components than the number required, he must contact the Buyer for authorization prior to shipment.

25. IDENTIFICATION OF DETAILS AND ASSEMBLIES

All Details and Assemblies shall be identified with Part Number and revision level. All Assemblies shall carry both BOM and Drawing revision levels. Identification shall be as follows: P/N xxxxxx-01 rev. BOM/DWG.

Detail parts with no BOM associated shall be identified with Drawing revision Level only: P/N xxxxxx-01 rev. -/DWG